The Expenses Module allows costs for projects to be added through the Web Module or RedTeam Go Mobile App. Superintendents and those in the field can submit items from the mobile platform, Project Managers Approve the Expenses and Field Purchase Orders to add to project costs. Accountants can Accept Expenses/ Field Purchase Orders. Acceptance will push those values to an existing Accounting Integration.

To work with Expenses as a PM go to Accounting>Expenses to Access the Expenses List Screen.

• Use the Caret Symbol to expand or roll up Expenses and PO by Project.
• Use Ellipses to Print, Edit or Approve each Expense and Purchase Order.

• Use Filter icon to view only your Projects or switch between Approved and Unapproved Expense records.

Use the Gear icon to work with the Payment methods that will be selected for each Expenses/ Field PO, approve in Bulk and download reports in bulk.

Payment Types can be entered for all company issued credit accounts, so that when Field Expenses and Purchase Orders are created the employee can select which method of payment they used for their purchase.

On the top navigation menu click on Accounting>Expenses.

Click on the Gear Symbol and select Manage Payment Methods.

Type in Payment Type Nick Name and click on + sign to add. Repeat as necessary.

Click the Trash Can to delete a payment type.

You can turn off this option by having the GC employee with Notary

• Go to Accounting > Approve Sub Billing
• Click on the Settings Gear Icon
• Check the box that says ‘Do Not Notarize Subcontractor Billing’
• This will remove the Liens to Notarize Quick Link from view and will not apply the Notary seal when they Accept Sub Bills under the Digital Lien setting.

This option to turn off Sub Billing Notarization is for GCs who may Notarize Owner Bills but either do not require Lien releases from subcontractor, do not need to Notarize signed Liens or who cannot digitally notarize liens in their jurisdiction.

You can enter Sub Bills for Subcontractors with a locked/signed agreement who will not participate in Sub Billing through their portal. The bills prepared this way will use the existing cost code layout as the Schedule of Values (SOV), even if you have the custom SOV rule set under Accounting>Billing>Billing Requirements.

Click Accounting>Billing>Add New Sub Bill

• Set the Billing Date Period
• Enter bill amounts, either in Work in Progress (WIP$) column or enter a Percent Complete in the % Comp Column. These two cells are linked, entering a value in one will automatically complete the other.
• Attach any supporting document, such as a copy of the bill you received from Subcontractor outside the RedTeam Go system. Even if you attach a bill, you will still need to enter the correct billing values.
• Submit Bill when complete
• Sub Bills entered this way will automatically go to the Approved status since they are entered by a GC employee.

While an incorrect Sub bill can always be returned to a subcontractor to Edit, sometimes it is easier to simply Delete a billing and start over. To delete a subcontractor billing you:

1. Click on Accounting>Billing>Delete Sub billing to access the list of billings.
2. Locate the correct bill and select Delete.

NOTE: If you choose to Delete a bill that has later bills already submitted, these bills must all be deleted. Since each bill is based on the previous pay application, the calculations would be incorrect.

See below for a list of emails the Accountant will receive as the project moved forward in Status, and as money is moved during the course of the project.

If the accountant does not wish to receive email notifications on the topics above, they can go to Accounting>Email Notifications>uncheck the box next to the notification email, and it will no longer be sent when that task is performed.

NOTE: This is a Global Setting so the option to send or not send will apply to all Accountants at your company. Certain actions will still permit the PM to select an Accountant and send the notification e-mail anyway. If you are receiving these notifications and do not want them, let your Project Managers know they do not need to check the Accountant’s name and/or send the notification e-mail if they can dismiss it without sending.